Resource Scheme


​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Whilst the cost of providing instruction, administration and facilities for the education of a student at a state school is met by the State, a parent/guardian is directly responsible for providing the student with textbooks and other resources for a student's use while attending school.

As a service to assist parents/guardians with the cost of these educational resources, Western Cape College has chosen to operate a Student Resource Scheme (SRS). The SRS is endorsed by the P&C and is operated by the college under Education Queensland policy.

The purpose of the SRS is to provide parents/guardians with a cost effective alternative to purchasing textbooks, resources, consumables and/or materials from elsewhere, through reduced prices gained from the school's bulk purchasing processes. 

A SRS enables a parent/guardian to enter into a written agreement with the college that, in return for payment of a specified annual participation fee, provides for the participating student's temporary use of prescribed textbooks and other resources and/or for the purchase of consumables and materials for the student's use. 

The scheme is not used to raise funds for other purposes. Participation fees are only used for purchasing student resources. 

Participation in the scheme is voluntary, and no obligation is placed on a parent/guardian to participate. A parent/guardian's decision to participate is based on consideration of the value afforded by the scheme. 

Student Resource Scheme Form​

SRS Participation Agreement Form

To find out what the Student Resource Fee covers, please download your relevant inclusion list located under the Student Resource Scheme folder located in our Documents​​ section. 

Year Level/Subject Resource List

A parent who does not wish to join the scheme is responsible for providing the student with the items that would otherwise have been provided under the scheme as detailed on the Year level/Subject Requirement​​s List to enable the student to engage with the curriculum.

Non-participation families will then be invoiced for those materials that can only be supplied by the College e.g.​ Photocopying, bus transport, art materials, etc.

User Pays and Subject Fees

Subject Fees:

Some secondary subjects require students to use materials to fulfil assessment requirements.  For example, in Art, students produce paintings, in Design and Technology, students design and produce a number of workshop items.   These projects become the personal property of students.  The Subject fee is for the costs of materials used in producing these items. 

User Pays:

User Pays are for external charges to the College, for example external bus hire, admission costs, guest speakers and camp fees.  Where a third party charges the school for the activity a User Pay fee is charged to the parent/guardian.  User Pays are to be balanced for each activity and a refund must be given if the amount calculated for the refund is over $10 per student (as per School Refund Policy, endorsed by the P & C Association).

Student Resource Issue

Students who have agreed to participate in the Student Resource Scheme will receive their resources/textbooks over the course of weeks 1 and 2 of the new school year.  Participation in the scheme is indicated through the completion and return of the SRS agreement, and subsequent payment of the levy.


The college will make a pro rata refund to the parent of a student who, having paid the scheme fee, completes a R​equest for Refund (PDF, 140 KB)​​​ and leaves the College through the year. The pro rata refund is calculated on the fees paid, less the cost of consumed materials and the replacement cost of scheme items that are lost, negligently damaged or not returned.​​​

Last reviewed 16 May 2024
Last updated 16 May 2024