Whilst the cost of providing instruction, administration and facilities for the education of a student at a state school is met by the State, a parent/guardian is directly responsible for providing the student with textbooks and other resources for a student's use while attending school.
As a service to assist parents/guardians with the cost of these educational resources, Western Cape College has chosen to operate a Student Resource Scheme (SRS). The SRS is endorsed by the P&C and is operated by the college under Education Queensland policy.
The purpose of the SRS is to provide parents/guardians with a cost effective alternative to purchasing textbooks, resources, consumables and/or materials from elsewhere, through reduced prices gained from the school's bulk purchasing processes.
A SRS enables a parent/guardian to enter into a written agreement with the college that, in return for payment of a specified annual participation fee, provides for the participating student's temporary use of prescribed textbooks and other resources and/or for the purchase of consumables and materials for the student's use.
The scheme is not used to raise funds for other purposes. Participation fees are only used for purchasing student resources.
Participation in the scheme is voluntary, and no obligation is placed on a parent/guardian to participate. A parent/guardian's decision to participate is based on consideration of the value afforded by the scheme.
Student Resource Scheme Form
SRS Participation Agreement Form 2021
To find out what the Student Resource Fee covers, please download your relevant inclusion list located under the Student Resource Scheme folder located in our Documents section.
Year Level/Subject Resource List
A parent who
does not wish to join the scheme is responsible for providing the student with
the items that would otherwise have been provided under the scheme as detailed
on the Year level/Subject Requirements List to enable the student to engage
with the curriculum.
families will then be invoiced for those materials that can only be supplied by
the College eg. Photocopying, bus transport, art materials, etc.
User Pays and Subject Fees
secondary subjects require students to use materials to fulfil assessment
requirements. For example, in Art,
students produce paintings, in Design and Technology, students design and
produce a number of workshop items.
These projects become the personal property of students. The Subject fee is for the costs of materials
used in producing these items.
User Pays are
for external charges to the College, for example external bus hire, admission
costs, guest speakers and camp fees.
Where a third party charges the school for the activity a User Pay fee
is charged to the parent/guardian. User
Pays are to be balanced for each activity and a refund must be given if the
amount calculated for the refund is over $10 per student (as per School Refund
Policy, endorsed by the P & C Association).
Student Resource Issue
have agreed to participate in the Student Resource Scheme will receive their
resources/textbooks over the course of weeks 1 and 2 of the new school
year. Participation in the scheme is
indicated through the completion and return of the SRS agreement, and
subsequent payment of the levy.
will make a pro rata refund to the parent of a student who, having paid the
scheme fee, completes a Request for Refund (PDF, 140 KB) Request for Refund (PDF, 140 KB) and leaves the College
through the year. The pro rata refund is calculated on the fees paid, less the
cost of consumed materials and the replacement cost of scheme items that are
lost, negligently damaged or not returned.